Engagement intake

Find the Right Place to Start

Tell us what you are trying to improve, build, or operate. RY Systems will use the information to determine the right starting engagement and prepare for a focused first conversation.

Choose the situation that best describes where you are today.

Do not submit sensitive records through this form.

Please do not include Social Security numbers, tax records, financial account numbers, protected health information, passwords, confidential client files, or other sensitive documents. We will establish an appropriate secure method for reviewing records if the opportunity advances.

AI-guided discovery is being added to this experience. RY Systems is developing a transparent AI discovery agent to help clarify objectives, requirements, constraints, and the appropriate engagement path before human review.

Fields marked with * are required.

About you and the business

Give us enough context to understand who owns the opportunity and the environment it operates in.

Name *

Work email *

Company *

Company website

Role *

The opportunity

Describe what you want to improve, build, or operate, including the people, systems, records, and handoffs involved.

What are you trying to improve, build, or operate? *

Describe what starts the process, what should come out of it, and who is involved.

How often does this come up today? *

Are AI tools used anywhere in this today? *

Yes, regularlyYes, occasionallyNoNot sure

Does this involve sensitive or confidential information? *

YesSomewhatNoNot sure

What systems, files, or tools are involved? *

Where does human judgment or approval need to remain in place? *

The business impact

Explain what the current situation is costing in time, money, quality, control, capacity, or customer experience.

What is not working well today? *

Too much manual workRepeated data entryDisconnected systemsSlow turnaroundErrors or reworkKey person dependencyDifficult handoffsSensitive data concernsExisting automation or AI is unreliableThe workflow limits growthOther

What is the business impact? *

Lost revenueLimited throughputExcess labor costDelayed customer serviceErrors or riskEmployee frustrationInability to scaleImpact is not yet quantifiedPrivacy, confidentiality, or data security concern

Briefly describe the impact. *

The desired result

Tell us what should improve, how important the change is, and what readiness exists to move forward.

What level of control, consistency, or traceability do you need from the result? *

High — regulated, audited, or sensitive workModerate — some oversight requiredLow — mainly a throughput problem

What is your role in approving or sponsoring this work? *

I can approve the engagementI will recommend it to the decision makerI am researching for someone elseOther

If this identifies a strong opportunity to improve capacity, control, or operating value, is your company prepared to invest in it? *

Yes, for the right opportunityPossibly, depending on the business caseWe need to understand the potential value firstNo, we are only exploring ideas

When would you want this operating? *

As soon as possibleWithin 30 daysWithin 90 daysLater this yearJust exploring

What would a successful result make possible? *

What happens next

After submission, RY Systems will review the information and follow up regarding the appropriate starting engagement and next conversation. Submitting this form does not create an engagement or commit you to scope, pricing, or a delivery date.

Submitting this form does not create an engagement or require you to proceed.

Prefer email? Contact us at [email protected].